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Terms & Conditions

Clear guidelines that define how Asaman works and protects its users.

Parental Consent And Minor Data Notice

Effective Date: Oct 28th, 2025

This notice explains how Asaman Technologies Ltd. handles the personal data of minors (students) who use the Asaman platform under the supervision of their schools.

  • Purpose

    • Asaman provides technology to schools to manage extracurricular programs, activities, and communications. We do not collect data directly from children or communicate with students independently of their school or parent/guardian. Our role is to act as a Data Processor for schools, which remain the Data Controllers responsible for obtaining and managing parental or guardian consent.

  • Who This Applies To

    • This notice applies to:

    • Parents or legal guardians of students using Asaman through their school.
    • Students under 18 years of age whose data are entered into the system by their school.
    • Schools that manage student participation in Asaman-powered programs.
  • How Student Data Is Collected

    • All student data in Asaman is provided by the School, which may include:

    • Name, grade, and class information.
    • Activity enrollment details.
    • Attendance records.
    • Teacher or coach comments and reports.
    • Photos or media related to school activities (if approved by the School's policy).

    Asaman does not collect:

    • Medical, biometric, or personal health data.
    • GPS tracking or real-time location.
    • Direct contact information from children.
    • Data from social media or third-party tracking.
  • Responsibility For Parental or Guardian Consent
    • The School is responsible for obtaining and recording parental or guardian consent before entering or authorizing student data in Asaman.
    • Parents should contact their child's School directly if they wish to review, update, or withdraw consent for data processing.
    • Asaman will act only upon the School's verified instructions regarding consent or deletion of student data.
  • Legal Framework And Compliance

    • Asaman complies with international laws governing children's data privacy, including:

    Law / RegulationJurisdictionCompliance Mechanism
    GDPR Article 8European Union / EEASchools obtain parental consent for minors under 16 before using digital platforms.
    FERPA (Family Education Rights & Privacy Act)United StatesSchools maintain control of student educational records; parents may request access or correction.
    COPPA (Children's Online Privacy Protection Act)United StatesAsaman does not collect data directly from children under 13.
    PIPL (Personal Information Protection Law)ChinaSchools ensure parental consent and proper disclosure before uploading any student data.
    PDPA (Personal Data Protection Act)SingaporeAsaman processes student data solely under the school's lawful authority and consent.
  • Use And Protection of Student Data
    • Student data are processed only to enable educational and extracurricular services, such as scheduling, attendance tracking, progress monitoring, and communication between schools and parents.
    • All data are encrypted in transit (TLS 1.3) and at rest (AES-256).
    • Data are stored regionally; for example, Mainland China schools use Aliyun, while other regions use AWS/Azure.
    • No advertising, profiling, or third-party marketing is performed using student data.
  • Photos, Videos, And Student Work

    • If a school uploads or publishes photos, videos, or examples of student work via Asaman, it must ensure:

    • Prior parental or guardian consent is obtained.
    • Content complies with school media and safeguarding policies.
    • Materials are used solely for educational or communication purposes.
    • Asaman does not own or reuse such content and will delete it at the school's request.
  • Requests, Complaints, And Rights

    • Parents may exercise their child's data rights through the School, including:

    • Access to student records.
    • Correction of inaccurate data.
    • Deletion or withdrawal of consent (if applicable).

    If Asaman receives such a request directly, we will refer it to the School for verification and action. For further privacy concerns, parents may contact Asaman's Data Protection Office using the details below:

    • Email: support@asaman.net
    • Website: www.asaman.net
  • Security And Retention
    • Data are retained only for the duration of the School's contract and for up to 12 months post-termination for lawful backup and export purposes.
    • After that period, the data are permanently and securely deleted in line with Asaman's Data Retention Policy.
    • Access to student data is restricted to authorized Asaman personnel acting under the School's instructions.
  • Commitment Statement

    • Asaman Technologies Ltd. is dedicated to safeguarding children's privacy. We support schools in providing safe, compliant technology environments where every learner's information is protected with the highest level of care.